Physiotherapists are among the most trusted healthcare professionals. They help patients recover from injuries and chronic conditions and get back to doing the things they enjoy. But these days, there’s a lot more than just helping patients on your plate as a PT: you also need to manage finances, organize appointments with other medical professionals, and create marketing materials for new clients.Thankfully for you, there are many physical therapy software solutions available that can help you streamline all of these tasks so that you don’t have to spend hours each week keeping up with administrative details and instead can focus more time on working directly with patients who need your help.

Patient documentation and billing

The ability to generate reports is essential for the practice owner. Reports are often used to determine whether a patient’s condition has improved, or if the patient is ready for discharge. Good documentation will allow you to automate billing and invoices, which is an important part of your business. It allows you to track patient payments as they come in and helps you avoid missing deadlines on any payables.


Scheduling is a critical part of the patient experience, as it helps you to manage your schedule and communicate with patients. Scheduling software can help you to improve your outcomes and increase revenue by connecting patients to care providers in real time.

Electronic health records (EHR)

Electronic Health Records (EHR) are a popular way to store patient information in an electronic format. With EHR, clinicians can access patient data from anywhere at any time—helping them meet the needs of their patients while saving both time and money.

A major advantage of EHR is that it enables clinicians to share information with other clinicians easily. This can help streamline care for patients who see multiple healthcare providers or need referrals from one doctor to another.

Practice management

As a physical therapist, you’re probably already familiar with the benefits of digitalization. You know that technology can help you organize your office and make it more efficient. You may have installed some software on your computer so you can bill insurance companies or manage patient records.

But what if there is also practice management software specifically designed for physical therapists? What if there are tons of great programs out there that will help you grow as a clinician and give back to the community?

Practice management software allows clinicians to store patient information like demographics, diagnoses, treatments performed, and billing information in one place. Most systems allow users to update their records through the cloud so they can access them anytime from anywhere without needing an internet connection or working on multiple devices simultaneously like laptops or mobile devices.

Business intelligence (BI) & reporting

Business intelligence (BI) is a set of software tools that collect and analyze data to provide insights about your business. With BI, you can make better decisions and understand your clients better.

Using BI can help clinicians overcome challenges and grow their businesses by helping them get a complete view of their practice performance in one place. It can also help them understand where they spend money and where they can save.

Marketing & client engagement

Email marketing is a great way to connect with clients and prospects. It’s one of the most effective ways to drive conversions, improve engagement, and increase sales. In fact, email marketing has an ROI of 12:1 or better if done correctly.

Email marketing software like MailChimp makes it easy for you to create professional email templates that look good on all devices so you can get started right away. You can also use their analytics dashboard to see what your audience wants based on open rates and click-through rates.


Using the right practice management software can help physical therapists overcome their biggest challenges and grow their businesses. Now that you’ve learned about this software, it’s time to think about your own needs and how it can improve your physical therapy practice.